Dear all,
On 6th of December IMU will be sending a group of students to Kampung Angkat Orang Asli as a part of IMU Cares. Students will be conducting Health screening such as BMI, Hypertension and Diabetes Screening on the adults and Lice check-up, deworming medication and scabies check up on the kids.
We need to form a committee for this event and the S.O.Ps are mentioned below. Louis Pang, the President of CSC, is the Director for this event. Committee members will be getting certificates and IMU shirts.
Application for the Committee ends on 6th of November and will be selected on a first come first serve basis. We would really appreciate it if all faculties were involved.
Please email your application to imusrc@gmail.com with your:
- Name:
- ID:
- Handphone number:
- Email Address:
- Preferred position 1:
- Preferred position 2:
- Preferred position 3:
The SOPs:
Vice Director
- To work along with the director on ensuring that the progress of the project is running smoothly
- To assist Director in all his/her major responsibilities
- To act as Acting Director whenever the present Director is unavailable.
- Oversees the progression of all comments by giving comments, ideas and guidelines
Secretary
§ Firstly, to provide the secretarial skills of organization, efficiency and minute writing and playing a supporting role for the committee.
§ Minutes of every meeting must be taken down and a copy submitted to the Advisor and SSD within 3 days of the meeting.
§ To ensure any outstanding datelines or objectives are brought to the President’s attention without delay.
§ To ensure all outgoing letters to any company or institution is filtered first by Advisor or SSD
§ To aid the President in whatever task is requested, but only if deemed reasonable and not as an avenue for the President to escape work.
- To write a complete report of the events and submitted to Student Services, Advisor and SRC Social Concern Rep one week after the event
- Accountable for all the documentation of minutes, correspondence, reports and all S.O.P
Assistant Secretary
- To act as Acting Secretary whenever the present Secretary is unavailable
- To assist Secretary in all his/her tasks
Treasurer
- To come up a feasible budget for the project
- To manage and record all expenses of the projects
- To liaise with SRC Treasurer and ECA Coordinator SSD for budget allocation
- To be accountable for all the approved budget
- To have the final say on the project expenditure
- To prepare a final report on all the expenditure with all receipts one week after the events
Publicity and Liaison Officer
- Promote/publicise, organise awareness campaign and update on the progress to the public
- Responsible for concept, design and printing of all promotional material
- Report to Marketing Department for all design and concept
- Prepare for programme booklet and coordinate event ceremony, if any
- Contact person between Kg Angkat, Student Services Department and Committee
- Must be fluent in Malay.
Equipment and Medication Officer
- To manage inventory and storage for all medical supplies, and any stock of medicine or sponsorship items
- To control the medication on the day of event
- To serve any request of medication of that day
Volunteer Officer
- To recruit students volunteer for that day
- To manage and assign volunteers to health booth on the health screening day
- To maintain and take care of volunteer welfare throughout the event
- To brief students volunteer on their roles and responsibilities
- To manage the inventory and distribution of ECA T-Shirt to all volunteers
Transportation, Logistic & Equipment Officer
- To arrange for students transportation throughout the event
- To arrange transportation of equipment from IMU Bukit Jalil to Kg Serendah
- To manage and check the inventory of all equipment from IMU
- To work closely with Equipment and Medication Officer on transportation of medical supplies and Volunteer Officer for students transportation
Food & Beverages Officer
- To contact and liaise with selected caterer for menu, food preparation and food deliveries to the event
- To manage a team for food distribution on the event
- To manage and control the inventory of food and beverages
Sponsorship & Donation Officer
- To set a booth for item donation from donors
- To manage all donation in terms of collection, storage, segregation and distribution
- To find sponsorship from interested parties and companies
- To manage all sponsorship goods received and come up with a control management
Warmest regards,
Zia Shah
